Author Topic: Basics of Gap Analysis  (Read 7318 times)

1202990202

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Re: Basics of Gap Analysis
« Reply #45 on: May 30, 2020, 11:11:20 am »
GAP Analysis
GAP analysis is a procedure where we look at the present status of the system and we look to the target or goal where we want to reach. We note down the steps taken how to reach from present status to the target. Thus, bridging the gap between the two states.
GAP Analysis is simple method of comparing the present status of something and a desired status and then we determine the steps that must be undertaken to improve that state. There are several uses of GAP analysis which include project planning, process appraisals, marketing and strategy development.
The process is first we describe the area and then identify the areas to be improved and determine targets for the identified areas. You also describe improvement steps to reach the target and finally implement and come back and review these steps.
For example, let us consider the initial state of 0% development work done in the project today and 45% of the development work is done after 4 months. Now the improvement steps include training the staff to meet the requirement and the development work should be divided into modules to be completed in time.
Diagrams can also be used to illustrate GAP analysis. Example for a diagram includes Progress of the project, costs invested, customer satisfaction, staff trained and improvement programs.
 
You can also use forecast method to identify gaps i.e. what future performance could be and then identify the gaps between forecast and your targets. Prioritize your improvement steps using Pareto Analysis. During the implementation of your improvement steps, see to it that you include frequent reviewing of your progress or improvement. So basically GAP Analysis is used to analyze between is system and to be system.




1202990202

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Re: Basics of Gap Analysis
« Reply #46 on: May 30, 2020, 11:17:04 am »
GAP analysis is a procedure where we look at the present status of the system and we look to the target or goal where we want to reach. We note down the steps taken how to reach from present status to the target. Thus, bridging the gap between the two states.

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Re: Basics of Gap Analysis
« Reply #47 on: July 27, 2020, 01:01:26 pm »
GAP Analysis: Involves the comparison of actual performance with potential or desired performance. It
compares the current state with an ideal state or goals, which highlights opportunities for improvement.
Basically it is known as the performance gap.

The two ?W? and one ?H? questions arises whenever the gap analysis is discussed, they are:
 Where are we?
 Where do we want to go?
 How do we achieve?

These 3 questions should be known by the company then only target can be achieved in a better way.
Every companies follow the gap analysis on their project as it gives efficiency and completion of the
project at the given time. Higher authority of the company measures the gap analysis based on their
actual performance with the desired performance of the company. Gap Analysis is a great tool to use as
part of an internal analysis of the organization.

GAP Analysis has the various template in the organization. One of the common adopted Gap Analysis
template is as follows.

Focus Areas              Desired Future Results            Current State           Identified Gap                                                   

What are we             Where would we like to be?      Where are we         Difference between desired and current state
now?
focused on i.e.
goals?


Action Plan
What measures
to be followed to
fill the bridge
gap?

It forces the organization to think about the current state, desired future state, and the gaps between
the two and organization?s action plan in a very clear structured form. It also focuses the company to
make a strategic plan for the better output of the company. It is one of the technique that businesses
use to determine what steps need to be taken in order to move from current state to the desired state
and also it needs proper assessment at every points. It also gives the company?s future image and where
they want to be in future with the proper business strategy. It helps the company to achieve its target.
The best example of GAP Analysis is in retail sector and it is best applicable to achieve the sales target in
every month.

Lack of Communication, Poor Leadership, Lack of Teamwork, etc. arises the gap for the company. It can
be solved with the skilled employee, good communication skill and best teamwork so that they can
achieve the desired result.

There are various tools through which GAP analysis can be mitigated. They are as follows:
 SWOT Analysis
 Fishbone Diagram
 McKinsey 7S Framework
 PEST Analysis

Most of the organization follows the McKinsey 7S framework to identify the gap of their organization.