Basics of Gap Analysis

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A gap analysis is the process of current performance to its expected performance. The main purpose of gap analysis is to help businesses identifies the gaps so that the strategy can be created. It also improves the business operations.

There are some basic steps for performing a Gap Analysis. Please find below.

1-   Identify the current state
2-   Identify the desired state
3-   Go back to the current state and define the gap
4-   Create solutions
5-   List the possible solutions
6-   Compare with pros and cons
7-   Overview of the solutions
8-   Bridge the gap

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Gap analysis is the comparison of the current state and desired future state of an organization in order to identify differences that need to be addressed. Gap analysis revolves around where are we? where do we want to be?
Different stages in the Gap analysis are:
1. Review System
2. Development Requirement
3. Comparison
4. Implications
5. Recommendations

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A gap analysis process allows organizations to determine how to best achieve their business goals. It compares the current state with an ideal state or goals, which highlights shortcomings and opportunities for improvement.

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Gap Analysis is a technique to analyze the gap between the Current system and existing system, and the targeted system. Here gap means the amount of task or change that may be required to get the intended result. It?s a performance level comparison between the present and the proposed functionalities.

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GAP Analysis ? It shows the comparison of the current state of process and future state and the differences that need be addressed.

?As is ?of current process is ? Farmers go to agricultural shop physically .Buy the pesticides or fertilizers  required by giving cash or through card payment and bring them to home by their own .Sometimes they go to other city or village to buy products and waste time and money on traveling and shipping products to their place.

?To be? (future process) ? Farmers will be able to search, buy , pay, track and get delivered the agriculture product through proposed IT application.

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Gap Analysis is a strategic planning tool to help you understand where you are, where you want to be and how you're going to get there.

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A gap analysis is an examination and assessment of your current performance for the purpose of identifying the differences between your current state of business and where you?d like to be. It can be boiled down into a few questions:
Where are we now?
Where do we wish we were?
How are we going to close the gap?

What points to showcase in the GAP Analysis:

Step 1: Identify the current state of your business.
Step 2: Identify where you want to be with your business.
Step 3: Identify the gaps in your business.
Step 4: Devise improvements to close the gaps in your business.

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. Analyse your current state (AS ? IS Process)
?   First, we have to choose which area of our business we want to focus on and start with our current state. So, in our case Mr. Henry wanted to create an online platform where it solves present need of farmers i.e., making farm products available to farmers.
?   We need to discover where your organization currently is before so, we can make a plan for reaching our goals. APT IT Solutions make sure MR. Henry understand this to move further in the project.
2. Identify the ideal future state (TO ? BE)
?   Once you have the big picture figured out and understand how your team or organization currently functions, you need to become idealistic. In our case we have to develop an online farm application where we have inputs to initiate the project.
?   Be specific with your objectives, and avoid too many changes to the project, known as scope creep to reach the project in desired time and budget.
3. Find the gap and evaluate solutions
?   Completing the first two steps, we won?t get you great results. Putting them together, however, exposes what?s missing between your performance and your potential.
?   From this we can find gaps where there is exactly lack of information to proceed further.
4. Create and implement a plan to bridge the gap
After we have found the possible ways to bridge the gap and decided which would be best, you likely still need to convince others in your organization of that as well. The changes that you?ll implement may also affect other teams and department, so it?s important to come up with a plan.